Terms of Service
Last updated: October 2026
Welcome to BriefPayroll (“BriefPayroll,” “we,” “our,” or “us”). These Terms of Service (“Terms”) govern your access to and use of the BriefPayroll website, software, and related services (collectively, the “Service”).
By creating an account, accessing, or using the Service, you agree to be bound by these Terms. If you do not agree with these Terms, you must not use the Service.
1. Use of the Service
BriefPayroll provides software tools designed to assist employers and other users with payroll calculations, payroll records, reports, and related administrative functions.
You are responsible for determining whether the Service is appropriate for your particular circumstances and for complying with all applicable federal, provincial, territorial, municipal, employment, payroll, tax, privacy, and other legal requirements.
You agree to use the Service responsibly and in compliance with all applicable laws and regulations. You must not misuse, disrupt, reverse engineer, interfere with, or attempt to compromise the operation, security, or performance of the Service.
We may suspend or terminate access to the Service where reasonably necessary because of misuse, security concerns, unlawful activity, or violation of these Terms.
2. Account Responsibility
You are responsible for maintaining the confidentiality and security of your account credentials and for activities conducted through your account.
You are also responsible for ensuring that information entered into the Service is accurate, complete, and up to date.
You must promptly notify us if you believe that your account has been compromised or accessed without authorization.
3. Customer Responsibility for Payroll and Tax Compliance
You are solely responsible for reviewing payroll calculations, employee information, payroll records, reports, and other results produced by the Service before relying on them.
Before paying employees, submitting payroll remittances, filing tax returns or information returns, issuing T4s, preparing ROEs, or otherwise relying on information generated by the Service, you should independently verify the information and determine that it is appropriate for your circumstances.
You are responsible for:
• entering accurate and complete information;
• selecting the correct employee, employer, province, pay period, payroll frequency, and other applicable settings;
• reviewing payroll calculations and reports;
• determining whether applicable tax, employment, payroll, and other requirements have been satisfied;
• making required payments and remittances;
• filing required returns and information slips; and
• maintaining appropriate records and backups.
BriefPayroll does not assume responsibility for your legal or tax compliance obligations.
4. Accuracy of Calculations and Tax Information
BriefPayroll is designed to perform payroll calculations using information provided by the user and tax, payroll, and other rules incorporated into the Service.
We make reasonable efforts to maintain and update the Service; however, we do not guarantee that calculations, tax rates, thresholds, deductions, credits, reports, forms, or other information will always be complete, current, accurate, or error-free.
Payroll and tax rules may change, may differ between jurisdictions, and may depend on individual circumstances. Government agencies may also change their requirements, forms, systems, or interpretations.
Accordingly, information and calculations produced by the Service should be reviewed before being relied upon.
If you identify a suspected calculation error or other issue, please contact us promptly so that we can investigate and, where appropriate, correct the issue.
5. No Professional Advice
The Service is provided as a software and calculation tool and is not a substitute for professional accounting, tax, legal, payroll, or employment advice.
You should obtain advice from a qualified professional where your circumstances require professional advice or where you are uncertain about your obligations
6. Service Availability and Changes
We aim to keep the Service available and reliable, but we do not guarantee that the Service will be uninterrupted, continuously available, secure, or error-free.
The Service may be unavailable or impaired because of maintenance, upgrades, software errors, telecommunications failures, hosting or infrastructure problems, security incidents, third-party services, government systems, or circumstances beyond our reasonable control.
We may modify, update, suspend, or discontinue any part of the Service at any time.
7. Data Protection
We take reasonable measures designed to protect information submitted to the Service. However, no internet transmission, computer system, or electronic storage system can be guaranteed to be completely secure.
We do not sell personal information to third parties. Our collection, use, disclosure, retention, and protection of personal information are described in our Privacy Policy.
You are responsible for maintaining appropriate copies or backups of information that you submit to or generate through the Service where such backups are reasonably necessary for your business.
8. Third-Party Services
The Service may rely on third-party providers, including hosting, payment processing, email, infrastructure, and other services.
We are not responsible for the availability, security, performance, or actions of third-party services that are outside our reasonable control.
Your use of third-party services may also be subject to the terms and policies of those third parties.
9. Limitation of Liability
To the maximum extent permitted by applicable law, BriefPayroll, its owners, operators, employees, contractors, affiliates, service providers, and licensors will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenue, business opportunities, goodwill, data, or anticipated savings arising out of or relating to your use of, or inability to use, the Service.
Without limiting the foregoing, and to the maximum extent permitted by applicable law, we are not responsible for losses, penalties, interest, assessments, claims, costs, or expenses arising from:
• incorrect or incomplete information entered by you;
• failure to review or verify calculations or reports;
• payroll or tax calculation errors;
• changes to tax or employment legislation or government requirements;
• incorrect employee or employer information;
• missed payroll, tax, or filing deadlines;
• CRA, provincial, territorial, municipal, or other government assessments or penalties;
• employee or third-party claims;
• interruption or unavailability of the Service;
• failures of third-party services or infrastructure; or
• unauthorized access resulting from circumstances outside our reasonable control.
To the maximum extent permitted by applicable law, the total aggregate liability of BriefPayroll for all claims arising out of or relating to the Service or these Terms will not exceed the greater of (a) the amount you paid to BriefPayroll for the Service during the twelve (12) months immediately preceding the event giving rise to the claim, or (b) CAD $100.
Nothing in these Terms excludes or limits liability to the extent that such exclusion or limitation is prohibited by applicable law.
10. Indemnification
To the maximum extent permitted by applicable law, you agree to defend, indemnify, and hold harmless BriefPayroll, its owners, employees, contractors, affiliates, and service providers from claims, losses, liabilities, damages, penalties, costs, and reasonable expenses arising out of or relating to:
• your misuse of the Service;
• your violation of these Terms;
• information or data that you provide to the Service;
• your failure to comply with applicable laws or regulations; or
• claims by your employees, contractors, customers, or other third parties arising from your payroll or employment practices.
11. Intellectual Property
All content, designs, logos, software, documentation, and other materials associated with BriefPayroll are owned by us or our licensors and are protected by applicable intellectual property laws.
Subject to these Terms, we grant you a limited, non-exclusive, non-transferable right to use the Service for your internal business purposes.
You may not copy, modify, distribute, sell, sublicense, reverse engineer, or create derivative works from the Service except as permitted by applicable law or with our prior written permission.
12. Fees and Payments
Where applicable, fees for the Service are described on our website or during the registration or payment process.
Paid subscriptions may be subject to additional billing, renewal, cancellation, refund, and payment terms presented at the time of purchase.
We may change our fees in accordance with applicable law and will provide notice of material changes where required.
13. Termination
You may stop using the Service at any time.
We may suspend or terminate your access if you violate these Terms, engage in unlawful or abusive conduct, create a security risk, fail to pay applicable fees, or where termination is reasonably necessary to protect the Service or our users.
Termination does not eliminate obligations or liabilities that arose before termination.
14. Changes to These Terms
We may update these Terms from time to time to reflect changes to the Service, our practices, or applicable legal or regulatory requirements.
When appropriate, we will provide notice of material changes.
Your continued use of the Service after the updated Terms become effective constitutes acceptance of the revised Terms, to the extent permitted by applicable law.
15. Governing Law
These Terms are governed by the laws applicable in the province of British Columbia, Canada, without regard to conflict-of-law principles, except to the extent that applicable law requires otherwise.
Nothing in these Terms is intended to limit any rights or protections that cannot legally be waived or excluded under applicable law.
16. Contact Us
If you have questions about these Terms, please contact us at: briefpayroll@gmail.com.