Privacy Policy
Last updated: October 2026
Your privacy matters to us. This Privacy Policy explains how BriefPayroll (“BriefPayroll,” “we,” “our,” or “us”) collects, uses, stores, discloses, and protects personal information when you access or use our website, software, and related services (collectively, the “Service”).
By using the Service, you acknowledge that you have read this Privacy Policy.
1. Information We Collect
We seek to collect personal information that is reasonably necessary to provide, maintain, secure, and improve the Service.
Depending on how you use BriefPayroll, this may include:
• Account information: such as your name, email address, login credentials, and account or subscription information.
• Employer and company information: such as company name, business contact information, and other information provided by an employer or authorized account user.
• Payroll information: such as employee names, employee identification information, earnings, deductions, tax information, pay dates, payroll settings, and other information entered into the Service for payroll processing and recordkeeping.
• Transaction information: • such as subscription, payment, billing, and transaction-related information. Payment card information may be processed directly by third-party payment providers and may not be stored by BriefPayroll.
• Technical information: such as IP address, browser type, device information, operating system, access times, and information concerning how the Service is used.
We do not intentionally collect personal information that is unrelated to providing or operating the Service. You should not enter information into the Service that is not reasonably necessary for your payroll or business purposes.
2. How We Use Information
We may use personal information for purposes such as:
• Providing, operating, and maintaining the Service.
• Performing payroll calculations and generating payroll records, reports, and related documents.
• Creating and maintaining user accounts.
• Processing subscriptions and payments.
• Communicating with you about your account, transactions, security matters, service updates, and other important information.
• Detecting, preventing, and investigating fraud, unauthorized access, security incidents, or misuse of the Service.
• Maintaining, testing, troubleshooting, and improving the functionality, reliability, and security of the Service.
• Complying with applicable laws, regulations, legal processes, and lawful government requests.
We do not sell or rent your personal information to third parties.
We may use de-identified, aggregated, or otherwise non-personally identifiable information for purposes such as analyzing usage, improving the Service, and understanding general service trends, where permitted by applicable law.
3. Information You Provide About Employees and Other Individuals
If you use BriefPayroll to enter or process information about employees or other individuals, you are responsible for ensuring that you have the appropriate authority and, where required, consent or other lawful basis to provide that information to us and to use the Service for those purposes.
You should only provide personal information that is reasonably necessary for the intended payroll or business purpose.
4. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, loss, or destruction.
Depending on the circumstances, safeguards may include access controls, authentication measures, secure transmission, system monitoring, security updates, backups, and other appropriate technical or organizational measures.
However, no internet transmission, computer system, cloud service, or electronic storage system can be guaranteed to be completely secure. Accordingly, we cannot guarantee that personal information will never be subject to unauthorized access, loss, disclosure, or other security incident.
We continually assess and improve our security practices as appropriate to the nature and sensitivity of the information we handle.
5. Third-Party Service Providers
We may use trusted third-party service providers to help us operate BriefPayroll. These providers may include services for hosting, cloud infrastructure, payment processing, email delivery, backups, security, analytics, and other business functions.
We may provide these service providers with access to personal information only to the extent reasonably necessary for them to perform services on our behalf, subject to appropriate contractual, technical, or organizational safeguards where applicable.
Third-party service providers may process or store information in Canada or in other countries. Where personal information is processed outside Canada, it may be subject to the laws of the jurisdiction in which it is processed and may be accessible to courts, law enforcement, or government authorities in accordance with applicable law.
6. When We May Disclose Information
We may disclose personal information in circumstances including:
• To service providers that assist us in operating the Service.
• When you authorize or request the disclosure.
• When disclosure is required or permitted by applicable law.
• In response to a valid legal process, court order, subpoena, or lawful government request.
• When reasonably necessary to protect the rights, property, security, or safety of BriefPayroll, our users, or others.
• To investigate or prevent fraud, security incidents, unlawful activity, or misuse of the Service.
• In connection with a business transaction, such as a merger, acquisition, financing, reorganization, or sale of all or part of our business, subject to applicable privacy requirements.
We do not sell personal information to third parties.
7. Data Retention and Deletion
We retain personal information for as long as reasonably necessary to provide the Service, maintain appropriate business and financial records, comply with legal or regulatory obligations, resolve disputes, enforce agreements, and protect our legitimate business interests.
When personal information is no longer reasonably required for these purposes, we may delete, destroy, de-identify, or otherwise dispose of it in accordance with our retention practices and applicable law.
You may request access to or correction of your personal information, or request deletion where applicable, by contacting us at briefpayroll@gmail.com.
A request to delete information does not necessarily require us to delete information that we are legally required or otherwise permitted to retain.
8. Access and Correction
Subject to applicable law, you may request access to personal information about you that we hold and request correction of information that is inaccurate or incomplete.
We may need to verify your identity before processing an access, correction, or deletion request.
Certain information may not be available for access, correction, or deletion where an applicable legal exception applies.
9. Privacy Breaches and Security Incidents
If we become aware of a security incident involving personal information, we will assess the incident and take reasonable steps to contain, investigate, and address it.
Where required by applicable privacy law, we will notify the appropriate privacy regulator and affected individuals and take other required steps.
10. Cookies and Analytics
BriefPayroll may use cookies and similar technologies to maintain sessions, remember preferences, improve functionality, understand how the Service is used, and help maintain security.
You may be able to control or disable certain cookies through your browser settings. Disabling cookies may affect the functionality of some portions of the Service.
Where applicable, analytics or similar technologies provided by third parties may collect technical or usage information in accordance with their own terms and privacy practices.
11. Your Responsibilities
You are responsible for maintaining the confidentiality of your account credentials and for taking reasonable steps to protect access to your account.
If you provide personal information about employees, customers, contractors, or other individuals through BriefPayroll, you are responsible for ensuring that your collection and use of that information complies with applicable privacy, employment, payroll, and other laws.
You should not provide personal information through the Service unless you are authorized to do so.
12. Privacy and Children's Information
BriefPayroll is intended for business and payroll purposes and is not directed to children.
We do not knowingly seek to collect personal information from children where such collection is not permitted by applicable law.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in the Service, our privacy practices, legal requirements, or regulatory guidance.
When we make changes, we will update the “Last updated” date on this page. Where required by applicable law, we will provide additional notice or obtain consent.
Your continued use of the Service after an updated Privacy Policy becomes effective constitutes acknowledgment of the updated Policy to the extent permitted by applicable law.
14. Privacy Contact
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us at:
We will review and respond to privacy inquiries in accordance with applicable law.
15. Applicable Privacy Laws
BriefPayroll will handle personal information in accordance with applicable privacy laws and regulations.
Depending on the circumstances, this may include Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), British Columbia's Personal Information Protection Act (PIPA), and other applicable privacy legislation.
Nothing in this Privacy Policy is intended to limit any privacy rights or protections that cannot legally be excluded or waived.